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Privacy Policy
GDPR Privacy Statement
Who We Are
Right Choice Lettings Ltd ‘we’ or ‘us’ or ‘our’ gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why, and when we process your personal data.
Information That We Collect
Right Choice Lettings Ltd processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice. The personal data that we may collect from are, and are not limited to: -
We May Collect Information In The Below Ways:
Online capture forms, website, employment CV’s, application forms, telephone calls/recordings, references and public sources.
How We Use Your Personal Data (Legal Basis For Processing)
Right Choice Lettings Ltd takes your privacy very seriously and will never disclose, share or sell your data without your consent, unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time.
The purposes and reasons for processing your personal data are detailed below:
Your Rights
You have the right to access any personal information that Right Choice Lettings Ltd processes about you and to request information about:
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified. You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use. If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
Sharing And Disclosing Your Personal Information
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. Right Choice Lettings Ltd uses third-parties to provide the services and business functions; however, all processors acting on our behalf should process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.
Safeguarding Measures
Right Choice Lettings Ltd takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure, or destruction and have several layers of security measures in place.
Consequences Of Not Providing Your Data
You are not obligated to provide your personal information to Right Choice Lettings Ltd, however, as this information is required for us to provide you with our services, we will not be able to offer some/all our services without it.
Legitimate Interests
As noted in the ‘How We Use Your Personal Data’ section of this notice, we occasionally process your personal information under the legitimate interests’ legal basis. Where this is the case, we have carried out a thorough Legitimate Interests’ Assessment (LIA) to ensure that we have weighed your interests and any risk posed to you against our own interests; ensuring that they are proportionate and appropriate.
How Long We Keep Your Data
Right Choice Lettings Ltd only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed. Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.
Special Categories Data
Owing to the services that we offer, Right Choice Lettings Ltd sometimes needs to process sensitive personal information (known as special category data) about you. Where we collect such information, we will only request and process the minimum necessary for the specified purpose and identify a compliant legal basis for doing so.
Telephone recordings
All calls are recorded for the following purposes:
Guarantor Personal Data
From time to time, applicants may provide contact details of suitable Guarantors for forming a contractual relationship with our landlords. This information is provided by an applicant and the applicant confirms that the data subject, being the Guarantor, has expressly given their permission to share the data via our application processes with Right Choice Lettings Ltd, third-party referencing companies and the Landlord. Guarantor data will be processed for contractual purposes.
Registered Office:
Right Choice Lettings Ltd: Registered Number: 16016172
Any questions regarding our Privacy Policy should be directed to info@rightchoicelettings.co.uk